HCP Anywhere User Help
To share a folder, you use the User Portal to send invitations to other HCP Anywhere users. When a user accepts your invitation, they receive access to the folder that you shared. You can then begin collaborating and working on the files in the folder together. The actions a user can perform on the contents of a folder depend on their member role.
You can share up to 30 folders. Each folder that you share can be shared with an unlimited number of HCP Anywhere users. If someone is not a HCP Anywhere user, a folder cannot be shared with them.
There are three roles a shared folder member can have:
•Owner — When you share a folder, you are the owner of that shared folder. As the owner, you can invite other people to the folder, set member roles, and unshare the folder with all the members. Owners also have the permissions of a collaborator.
A shared folder uses the owner's personal HCP Anywhere storage space. That means when a member uploads a file into a shared folder, the amount of space the file uses counts against the owner's space not the member's.
•Collaborator — Collaborators can upload, view, edit, rename, delete, and move files and folders in the shared folder. They can also share links to files and folders in the shared folder if the HCP Anywhere Administrator has enabled link sharing.
•Viewer — Viewers have only read permissions. They can view and download the files in the folder. They can also share links to files and folders in the folder if the HCP Anywhere Administrator has enabled link sharing. However, viewers cannot upload anything into the folder or edit, rename, delete, or move the files already in the folder.
For more information on member roles, see Changing member roles in a shared folder.
Shared folders are identified in the User Portal by these icons:
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— Shared by you and not synchronizing
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— Shared by you and synchronizing
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— Shared with you and not synchronizing
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— Shared with you and synchronizing
If you are a owner or collaborator, you can work with shared folders like you would any other folder. For example, you can add, rename, delete, move, and share links to files and folders within the folder. Any actions you perform on the contents of the folder also happen for the other members. If you add a file to the folder, all the folder members can then view the file; and so on.
When moving a shared folder, this consideration applies:
•You cannot move a shared folder into another shared folder, a Team Folder, a backup folder, or a mobilized data share.
The following considerations apply to deleting a shared folder:
•When you delete a shared folder that you own, the folder is deleted from both your devices and the devices of the other members of the folder.
•When you delete a folder that someone else owns, the folder is deleted from your devices, but not from the devices of other members of the folder.
To regain access to a shared folder, the owner of the folder needs to invite you to the folder again.
You can enable or disable file synchronization for shared folders. While synchronization is disabled, a shared folder is not accessible from and does not occupy space on any of your computers. A non-syncing shared folder is still accessible from the Portal and your mobile devices.
For information on enabling and disabling synchronization, see Configuring synchronization for a shared folder.
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