HCP Anywhere User Help
If your HCP Anywhere system allows it, you can share links to your files and folders. Once you send a link to a user, they can access the file or folder you shared.
When you create a link from the desktop application, you can specify how you want the link to be shared:
•Internally — internal links are accessible only by other people in your organization.
To view an internal link, a person needs to provide a username and password.
•Publicly — public links are accessible by anyone. Users do not need to provide any login credentials at all to view public links.
Your HCP Anywhere system may not allow links to be shared publicly.
You can create links for one file or folder at a time. However, HCP Anywhere does not limit the total number of links that you can create. You can also create multiple links (with different settings, such as varying access permissions and expiration dates) to the same file or folder.
Links created from the desktop application receive default access code and expiration settings. You can use the Collaboration page in the User Portal to edit these settings for your links. For information on doing these things, see Link sharing.
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Notes: •Renaming, deleting, or moving a file or folder breaks the link to that file or folder. •You can fix a broken link by restoring the file or folder to its original name and location. If you create a new file or folder with the same name and in the same location as the one you originally shared, the link points to the new file or folder. •Modifying the contents of a file does not affect links to that file. •When you accept an invitation to a shared folder, you can create links to files and folders in that folder. If you leave the shared folder or if the owner removes you from the shared folder, the links that you created are broken. •If you share a link to a file or folder in a shared folder that you own and then unshare the shared folder, the link continues to work. |
To share a link to a file or folder:
1.Open the synced folder.
2.Right-click on the file or folder that you want.
3.In the context menu, mouse over HCP Anywhere.
4.Select one of these:
oCopy Public Link to Clipboard (Read access) — A public link is copied to your clipboard. Paste the link into an email or anywhere else you want to share the file or folder with others.
oCopy Internal Link to Clipboard (Read access) — An internal link is copied to your clipboard. Paste the link into an email or anywhere else you want to share the file or folder with others.
oShare... — If you are sharing a file, selecting this option takes you to the Share Link window in the User Portal. If you are sharing a folder, selecting this option takes you to the Shared Folder window in the User Portal.
For more information on sharing a link from the User Portal, see Sharing links to files and folders from the User Portal
For more information on creating a shared folder, see Sharing a folder from the User Portal.
If the HCP Anywhere system does not support link sharing, an error message appears.
1.Open the synced folder.
2.Control-click on the file or folder that you want.
3.In the context menu, mouse over Services.
4.Select one of these:
oHCP Anywhere: Copy Public Link to Clipboard (Read access) — A public link is copied to your clipboard. You can paste it into an email, instant message, etc.
oHCP Anywhere: Copy Internal Link to Clipboard (Read access) — An internal link is copied to your clipboard. You can paste it into an email, instant message, etc.
oHCP Anywhere: Share... — If you are sharing a file, selecting this option takes you to the Share Link window in the User Portal. If you are sharing a folder, selecting this option takes you to the Shared Folder window in the User Portal.
For more information on sharing a link from the User Portal, see Sharing links to files and folders from the User Portal
For more information on creating a shared folder, see Sharing a folder from the User Portal.
If the HCP Anywhere system does not support link sharing, an error message appears.
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Notes: •On a Mac, the sharing options appear in the context menu for all files and folders, not just those in the synced folder. If you select one of these options for a file or folder outside the synced folder, the application displays an error. •Alternatively, to share files on a Mac, you can select a file or folder and then click on a sharing option from the Finder > Services menu. |
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