HCP Anywhere User Help
If your HCP Anywhere administrator allows it, you can share links to your files and folders. Once you send a link to a user, they can access the file or folder you shared.
For each link, you can specify:
•The number of days that the link will remain active.
Once a link is created, you can extend the expiration date of the link at any time. For more information, see Changing link expiration.
•How you want the link to be shared:
oInternally - Internal links are only accessible by people in your company or with a HCP Anywhere account. A user has to enter a username and password to access the file or folder you shared.
oPublicly - Public links are accessible by anyone. A user does not need to provide any login credentials to access the file or folder you shared.
Your HCP Anywhere system may not allow links to be shared publicly.
•Whether to secure the link with an access code. If so, the system generates a code for the link that you need to give to the people you are sharing with.
Once you create a link, you can set or change the access code at any time. For information, see Setting an access code.
•If you are sharing a link to a folder, you can also set the type of access a user has to the folder. A link to a folder can be set with one or both of the following access permissions:
oRead access - When a user receives a link with read access, they can view and download the files inside the folder you shared.
oUpload access - When a user receives a link with upload access, they can upload files into the folder you shared.
Your HCP Anywhere system may not allow links to be created with both read and upload access.
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Note: You can also share links to your backup files and folders. Links to backup folders are read access only. Users cannot upload anything into a backup folder. For more information on backing up your files and folders, see Backing up files and folders from your computer. |
HCP Anywhere does not limit the total number of links that you can create, including creating multiple links (with different settings, such as varying access permissions and expiration dates) to the same file or folder.
You can change the settings of any of your links on the Collaboration page in the User Portal. For information, see Link sharing.
To share a link from the User Portal:
1.On the Files page in the User Portal, do one of these:
oNavigate to the folder that contains the file or folder that you want to share.
oSearch for the file or folder that you want to share.
2.Do one of these:
oMouse over the file or folder and click on the Sharing button. If you're sharing a folder, from the menu that appears, click on Share via Link.
oRight-click on the file or folder. Then, from the menu that appears, click on Share via link.
The Share Link window opens.
3.In the Share Link window:
oSelect how you want to share the file or folder:
–Internally or Publicly
oIf you are sharing a link to a folder, select the type of access a user has to the folder:
–Read access
–Upload access
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Note: Your HCP Anywhere system may not allow links to be shared publicly, or with both read and upload access. |
oType the number of days for the link to remain active. The Share Link window displays the maximum number that you can enter.
oTo require an access code for the link, select Use Access Code.
4.Click on the Share button.
The Share Link window displays the link and, if applicable, the access code for the link.
5.To send the link, do one of these:
oCopy and paste the link into an email, instant message, etc., and send it to your recipients.
oTo automatically insert the link into an email message, click on the Email Link button.
A new message window opens in your default email application. The link appears in the body of the message.
6.If your link requires an access code, do one of these:
oCopy and paste the access code into an email, instant message, etc., and send it to your recipients.
oTo automatically insert the access code into an email message, click on the Email Access Code button.
A new message window opens in your default email application. The access code appears in the body of the message.
7.Click on the Close button.
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