HCP Anywhere User Help

You are here: Using the Outlook Add-in > Manually converting email attachments to links

Manually converting email attachments to links

By default, when you attach a file to an email, the HCP Anywhere Outlook Add-in automatically converts the file to a link.

If you've configured the add-in to not do this automatically, you can manually convert attachments to links.

For information on configuring attachment conversion settings, see Configuring the Outlook Add-in.

Note: You can convert attachments to links only if your HCP Anywhere system lets you share links to your files.

To convert an attachment to an HCP Anywhere link:

1.In Microsoft Outlook, open a new email message.

2.Add attachments to the email.

3.In the email message window, click on the Convert attachments to links button in the HCP Anywhere panel and select a file.

The Create Link to Attachment window appears.

4.Optionally, to configure settings for the links:

oSelect how you want to share the file or folder:

Internally or Publicly

oIf you are sharing a link to a folder, select the type of access a user has to the folder:

Read access

Upload access

Read & Upload

Note: Your HCP Anywhere system may not allow links to be shared publicly, or with both read and upload access.

oTo require an access code for the link, select Use access code.

oIn the Days to share field, type the number of days for the link to remain active.

5.If you want to reuse the settings you selected for other links in this email, select Use these settings for all links in this email.

6.Select a location in your HCP Anywhere account to store the file you're sharing.

7.Click on the OK button.

In the email message, the attachment is replaced with a link.

© 2016 Hitachi Data Systems Corporation. All rights reserved.